US County Clerks Directory
Official Civic Directory Profile FIPS Code: 51540

Charlottesville city Clerk & Recorder

Official government recording office for Charlottesville city, Virginia. Serving a population of 44.983 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: N • Land Area: 10,245 sq mi • State: Virginia (VA)
Call: (804) 680-5640 Get Courthouse Directions Virginia Association of Counties Directory ↗
Advertisement & Sponsored Services
Need Certified Public Records Fast?
Search official deeds, real estate titles, tax liens, and civil filings without courthouse lines.
Check Records Online →
Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri
Physical Courthouse Address

Charlottesville city Courthouse / Recording Office, N, VA 51001

Seat of government for Charlottesville city in N, VA.

Open in Google Maps
Courthouse / Directory Line

(804) 680-5640

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 51540 • Coordinates: 38.0377° N, -78.4854° W
Visit Virginia Association of Counties Directory ↗
Filing Checklist

Before You Visit Charlottesville city

  • ✓ Valid Government Photo ID (Driver's License or Passport)
  • ✓ Payment: Credit Card, Cashier's Check, or Exact Cash
  • ✓ Original signed documents with valid notary jurat/seal
  • ✓ Mandatory 3-inch top margin for county recorder barcode
Check Records Online Instead →
Land Records & Real Property

Charlottesville city Deed Recording Fees & Requirements

Governed by Va. Code Ann. § 17.1-275 & § 58.1-801
First Page Base Fee
$21.00
Includes statutory county automation index surcharge
Each Additional Page
$5.00
Per additional standard 8.5" x 11" page
Transfer Tax / Doc Stamps
$0.25 per $100 state recordation tax + $0.0833 per $100 local tax (plus grantor tax $0.50 per $500)
Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in Virginia:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.
Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.
Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.
Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.
Marriage Bureau

Marriage License in Charlottesville city

License Fee $30.00
Waiting Period 0 Hours
  • ✓ Validity Window: Must solemnize within 60 days of issuance.
  • ✓ Personal Appearance: Both applicants must appear together in person at the Charlottesville city courthouse.
  • ✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.
State Policy: Issued by Circuit Court Clerk. No waiting period.
Vital Statistics

Certified Vital Records

Birth Cert $12.00
Death Cert $12.00
Marriage Cert $12.00
  • • Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
  • • Filing Agency: Processed through Virginia Department of Health Office of Vital Records and the local Charlottesville city clerk counter.
Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.
Commercial & Business

DBA & Assumed Name Registration in Charlottesville city

Filing Fee: $10.00
1. Filing Authority

In Charlottesville city, sole proprietorships and general partnerships register assumed names through the Virginia State Corporation Commission (SCC).

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in Virginia.

3. State Rules & Notice

Fictitious name certificates filed statewide with the Clerk of the State Corporation Commission.

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in Charlottesville city?

Save time and avoid multiple trips to the Charlottesville city Virginia State Corporation Commission (SCC). Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in Virginia.

Name Search Included
Articles of Organization
Virginia Compliant
Register LLC / DBA Online Official partner filing service • Expedited processing
State-Specific Statutory Legal Templates

Download Official Virginia Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with Virginia county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download
Get Virginia Legal Forms → Updated for 2026 legal compliance
Regional Civic Network

Nearby County Clerks in Virginia

Need to file or search public records in an adjacent jurisdiction? Explore neighboring Virginia recording offices:

Albemarle County Seat: Charlottesville
~3.8 mi →
Greene County Seat: Stanardsville
~18 mi →
Fluvanna County Seat: Palmyra
~18 mi →
Waynesboro city Seat: N
~22.7 mi →
Nelson County Seat: Lovingston
~27.7 mi →

Frequently Asked Questions: Charlottesville city Clerk & Recorder

Where is the Charlottesville city Clerk & Recorder office located?
The official Charlottesville city office is located at Charlottesville city Courthouse / Recording Office, N, VA 51001. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (804) 680-5640.
How much does it cost to record a deed in Charlottesville city?
Under Virginia statute (Va. Code Ann. § 17.1-275 & § 58.1-801), recording a real property deed or mortgage in Charlottesville city costs $21.00 for the first page, plus $5.00 for each additional page. Transfer tax details: $0.25 per $100 state recordation tax + $0.0833 per $100 local tax (plus grantor tax $0.50 per $500).
How do I obtain a marriage license in Charlottesville city, VA?
Both applicants must appear in person before the Charlottesville city Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $30.00. Virginia requires a waiting period of 0 hours, and the license is valid for 60 days from the date of issuance.
How do I file a DBA (Doing Business As) or Assumed Name in Charlottesville city?
In Charlottesville city, registering a DBA or Assumed Business Name is handled through the Virginia State Corporation Commission (SCC) with a standard statutory filing fee of $10.00. Fictitious name certificates filed statewide with the Clerk of the State Corporation Commission.
How can I request a certified copy of a birth or death certificate in Charlottesville city?
Certified vital records (birth certificates starting at $12.00 and death certificates starting at $12.00) can be requested through the Virginia Department of Health Office of Vital Records or directly at the Charlottesville city courthouse vital statistics counter by qualified immediate family members.