US County Clerks Directory
Official Civic Directory Profile FIPS Code: 36043

Herkimer County Clerk & Recorder

Official government recording office for Herkimer County, New York. Serving a population of 59.484 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: Herkimer • Land Area: 1410,586 sq mi • State: New York (NY)
Call: (518) 431-5833 Get Courthouse Directions Official .Gov Portal ↗
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Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri
Physical Courthouse Address

Herkimer County Courthouse / Recording Office, Herkimer, NY 13350

Seat of government for Herkimer County in Herkimer, NY.

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Courthouse / Directory Line

(518) 431-5833

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 36043 • Coordinates: 43.5710° N, -74.8411° W
Visit Official .Gov Portal ↗
Filing Checklist

Before You Visit Herkimer County

  • ✓ Valid Government Photo ID (Driver's License or Passport)
  • ✓ Payment: Credit Card, Cashier's Check, or Exact Cash
  • ✓ Original signed documents with valid notary jurat/seal
  • ✓ Mandatory 3-inch top margin for county recorder barcode
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Land Records & Real Property

Herkimer County Deed Recording Fees & Requirements

Governed by NY CPLR § 8021 & NY Tax Law § 1402
First Page Base Fee
$50.00
Includes statutory county automation index surcharge
Each Additional Page
$5.00
Per additional standard 8.5" x 11" page
Transfer Tax / Doc Stamps
0.4% state transfer tax ($2.00 per $500) + 1% mansion tax over $1M + NYC Real Property Transfer Tax (1% - 2.625%)
Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in New York:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.
Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.
Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.
Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.
Marriage Bureau

Marriage License in Herkimer County

License Fee $40.00 ($35.00 in NYC City Clerk Marriage Bureau)
Waiting Period 24 Hours
  • ✓ Validity Window: Must solemnize within 60 days of issuance.
  • ✓ Personal Appearance: Both applicants must appear together in person at the Herkimer County courthouse.
  • ✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.
State Policy: Mandatory 24-hour waiting period before ceremony can take place.
Vital Statistics

Certified Vital Records

Birth Cert $30.00
Death Cert $30.00
Marriage Cert $30.00
  • • Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
  • • Filing Agency: Processed through New York State Department of Health & NYC Department of Health and Mental Hygiene and the local Herkimer County clerk counter.
Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.
Commercial & Business

DBA & Assumed Name Registration in Herkimer County

Filing Fee: $35.00
1. Filing Authority

In Herkimer County, sole proprietorships and general partnerships register assumed names through the County Clerk.

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in New York.

3. State Rules & Notice

Business Certificate (DBA) filed in the County Clerk's Office. In NYC, corporations and LLCs also have statutory publication requirements.

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in Herkimer County?

Save time and avoid multiple trips to the Herkimer County County Clerk. Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in New York.

Name Search Included
Articles of Organization
New York Compliant
Register LLC / DBA Online Official partner filing service • Expedited processing
State-Specific Statutory Legal Templates

Download Official New York Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with New York county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download
Get New York Legal Forms → Updated for 2026 legal compliance
Regional Civic Network

Nearby County Clerks in New York

Need to file or search public records in an adjacent jurisdiction? Explore neighboring New York recording offices:

Hamilton County Seat: Lake Pleasant
~18 mi →
Lewis County Seat: Lowville
~33.5 mi →
Oneida County Seat: Utica
~37.4 mi →
Fulton County Seat: Johnstown
~37.8 mi →
Warren County Seat: Queensbury
~50.2 mi →

Frequently Asked Questions: Herkimer County Clerk & Recorder

Where is the Herkimer County Clerk & Recorder office located?
The official Herkimer County office is located at Herkimer County Courthouse / Recording Office, Herkimer, NY 13350. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (518) 431-5833.
How much does it cost to record a deed in Herkimer County?
Under New York statute (NY CPLR § 8021 & NY Tax Law § 1402), recording a real property deed or mortgage in Herkimer County costs $50.00 for the first page, plus $5.00 for each additional page. Transfer tax details: 0.4% state transfer tax ($2.00 per $500) + 1% mansion tax over $1M + NYC Real Property Transfer Tax (1% - 2.625%).
How do I obtain a marriage license in Herkimer County, NY?
Both applicants must appear in person before the Herkimer County Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $40.00 ($35.00 in NYC City Clerk Marriage Bureau). New York requires a waiting period of 24 hours, and the license is valid for 60 days from the date of issuance.
How do I file a DBA (Doing Business As) or Assumed Name in Herkimer County?
In Herkimer County, registering a DBA or Assumed Business Name is handled through the County Clerk with a standard statutory filing fee of $35.00. Business Certificate (DBA) filed in the County Clerk's Office. In NYC, corporations and LLCs also have statutory publication requirements.
How can I request a certified copy of a birth or death certificate in Herkimer County?
Certified vital records (birth certificates starting at $30.00 and death certificates starting at $30.00) can be requested through the New York State Department of Health & NYC Department of Health and Mental Hygiene or directly at the Herkimer County courthouse vital statistics counter by qualified immediate family members.